---
type: entity
title: Microsoft Outlook
tags: [software, email-client, microsoft, productivity]
related: [central-email-service, data-privacy-compliance, mozilla-thunderbird, unauthorized-email-clients, e-mail-sicherheit]
created: 2026-06-30
updated: 2026-06-30
sources: ["output/rz_uni_greifswald_de_dienste_allgemein_e_mail.md", "output/rz_uni_greifswald_de_dienste_allgemein_e_mail_e_mail_einrichten_microsoft_outloo.md", "output/rz_uni_greifswald_de_dienste_allgemein_e_mail_e_mail_sicherheit_unbefugte_accoun.md", "output/rz_uni_greifswald_de_dienste_allgemein_e_mail_e_mail_einrichten_microsoftoutloo--15bznxa.md"]
---

# Microsoft Outlook

Microsoft Outlook is a widely used email and calendar client supported for accessing the [[central-email-service]] at the Universität Greifswald. Its usage is strictly regulated by the [[universitatsrechenzentrum-urz]] based on the license version and [[data-privacy-compliance]].

## Version Restrictions and Status

The university distinguishes strictly between different versions of the software:

### Outlook Classic / Office LTSC (Campus License)
- **Status**: Approved and currently permitted under the MS Office 2024 Campus License.
- **Compliance**: This version is compliant with the university's data privacy and security requirements.
- **Lifecycle**: Support ends on **October 9, 2029**. After this date, Outlook is expected to be banned from university use.

### New Outlook / Standard Versions
- **Status**: **Strictly Forbidden**.
- **Classification**: Standard versions of Microsoft Outlook (outside the LTSC Campus License) are classified by the [[universitatsrechenzentrum-urz]] as spyware/unauthorized clients.
- **Reasoning**: 
    - The "New Outlook" application transmits all email and access data to Microsoft, which violates § 6 Abs. 2 Satz 4 of the URZ regulations.
    - More generally, these versions may exfiltrate credentials and route mailbox data through external Microsoft servers, violating URZ regulations.

## Configuration

For the approved LTSC version, the following configuration details apply:

- **Connection Settings**: Requires [[imap]] and [[starttls]] (Port 587).
- **Account Setup**: Users must use their URZ username as the email address during setup.
- **Additional Features**: Configuration guides are available for integrating university email services and [[smime]] certificates.

## Alternatives

Due to the upcoming 2029 deadline and privacy concerns, the URZ recommends migrating to [[mozilla-thunderbird]].