---
type: concept
title: TYPO3 Instructions
tags: [cms, training, documentation, typo3]
related: [typo3-backend, universitatsrechenzentrum-urz, typo3-caching, shibboleth]
created: 2026-07-01
updated: 2026-07-01
sources: ["output/rz_uni_greifswald_de_dienste_webdienste_typo3_webseiten_typo3_anleitungen.md", "output/rz_uni_greifswald_de_dienste_webdienste_typo3_webseiten_typo3_anleitungen_video.md", "6-output--64-rzunigreifswalddedienste_webdienste_typo3_webseiten_typo3_anleitungen.md"]
---

# TYPO3 Instructions

The **TYPO3 Instructions** framework is a structured educational resource provided by the [[universitatsrechenzentrum-urz]] to enable university staff to perform editorial work on official websites managed via the TYPO3 CMS. This guidance includes both written documentation and a comprehensive library of video tutorials.

## Structure of Guidance
The instructions are divided into a tiered hierarchy to support users at different skill levels:

1. **General Guidance**: Focuses on the "what" and "why," including content strategy, design, and [[search-engine-optimization]].
2. **Basic Guidance**: Focuses on the "how" of daily operations, such as managing [[content-elements]] and using [[grid-and-columns]].
3. **Advanced Guidance**: Covers specialized technical implementations, such as the [[lsf]] interface and [[powermail]] forms.

## Core Workflows

### Access and Authentication
Access to the editorial system is managed through [[shibboleth]], allowing for secure, single-sign-on authentication.

### Page and Layout Management
- **Page Tree**: Pages are organized in a hierarchical tree. Editors can manage this structure via drag-and-drop or bulk-creation tools in the "Functions" module.
- **Layout**: Pages are constructed using [[grid-and-columns]] and various content elements.

### Content Efficiency
To avoid redundant data entry, the system supports the use of **Data Records**. This allows editors to create a central content element and link it to multiple pages; updating the central record automatically updates all linked instances across the site.

### News System
The news functionality is managed through a structured approach:
1. **System Folders**: Used to categorize and organize news entries.
2. **Entries**: Individual news items added to these folders.
3. **Views**: Configuration of "List Views" (for overviews) and "Detail Views" (for full articles).

### File Management
Editors can manage assets directly within TYPO3, including creating folder structures and uploading files via drag-and-drop. Files are then made available to users via "File Link" content elements.

## Video Tutorials
The [[universitatsrechenzentrum-urz]] provides specific video guides covering:
- Shibboleth login processes.
- Creating pages and using grid elements.
- Moving pages within the page tree.
- Linking data records.
- Managing the file system.
- Configuring the news system (folders, entries, and views).

## Technical Considerations and Workflow
- **Caching**: Editors should be aware of [[typo3-caching]], which may delay the visibility of changes on the live site.
- **Editorial Workflow**: The framework emphasizes that website content is not static. The URZ provides a feedback loop where editors can request new documentation or training sessions to adapt to evolving communication needs.

## Support
Support is available via the [[universitatsrechenzentrum-urz]] hotline (ext. 1420) or the [[groupware]] ticket system.