---
type: source
title: "Groupware Email Forwarding Configuration"
tags: [email, groupware, configuration, data-protection]
related: [email-forwarding-configuration]
created: 2026-07-01
updated: 2026-07-01
sources: ["output/rz_uni_greifswald_de_dienste_webdienste_groupware_module_email_weiterleitung.md"]
---

# Groupware Email Forwarding Configuration

This source provides technical instructions and legal guidelines for setting up email forwarding within the Universität Greifswald Groupware email module.

## Key Technical Instructions
- **Access Path**: Users can configure forwarding via the **Properties** (Eigenschaften) dialog of their email account, specifically under the **Rules** (Regeln) tab.
- **Filter Rules**: Forwarding is implemented as a filter rule. Users must define the rule name, ensure the filter is active, and specify that it applies to "all messages."
- **Forwarding vs. Copying**:
    - **Forward to (Weiterleitung an)**: Automatically sends the email to the target address.
    - **Send Copy to (Sende Kopie an)**: Sends a duplicate to the target address while retaining the original in the university mailbox.
- **Mobile Access**: On mobile devices, account properties are accessed via the three-dot menu (**⋮**) in the function bar and then again within the specific account settings.

## Legal and Compliance Restrictions
The URZ enforces a strict data protection policy regarding the destination of forwarded emails:
- **Prohibition**: Automatic forwarding from official university accounts to **external (non-university) email accounts** is prohibited for data protection reasons.
- **Exemption**: Students who are not in an employment relationship with the university (e.g., not employed as student assistants) are exempt from this restriction.
- **Applicability**: This restriction primarily applies to university employees and staff.
