---
type: source
title: Groupware: Creating Calendar Appointments
tags: [groupware, calendar, scheduling, urz]
related: [groupware-calendar-management]
created: 2026-07-01
updated: 2026-07-01
sources: ["output/rz_uni_greifswald_de_dienste_webdienste_groupware_module_kalender_termin_erstell.md"]
---

# Groupware: Creating Calendar Appointments

This source provides a detailed instructional and operational guide on how to create and manage appointments within the [[groupware]] calendar module provided by the [[universitatsrechenzentrum-urz]] at the Universität Greifswald.

## Appointment Creation and Management
Users can create calendar entries using the following methods:
- Clicking a specific time slot.
- Dragging a time window.
- Using the "Add" (Hinzufügen) button.

### Participant and Resource Management
- **Participant Management**: Invitations are sent via email, which allows for the inclusion of external participants.
- **Resource Booking**: The system allows for the booking of physical assets (such as rooms or mobile projectors/equipment) directly within the appointment dialog.
- **Availability Display**: This feature allows users to check if invited participants have free slots; however, the newly generated version notes that this indicates a free slot but does not constitute an acceptance of the invitation.

### Customization and Technical Details
The appointment dialog is organized into functional tabs:
- **Repetition**: Support for recurring appointments/events.
- **Options**: Used for configuring automatic reminders and assigning specific colors to entries.
- **Participants**: Used for inviting users and tracking their responses.
- **Resources**: Used for booking available assets.

**Post-Save Actions**: Internal Groupware links and file attachments can only be added after the appointment has been saved.

## Specialized Features

### Privacy Management
The "Private" (privat) setting serves as a critical privacy override. It ensures that only the organizer and invited participants can see the appointment content; all other users will only see the label "Private". This setting overrides all shared calendar permissions.

### Appointment Status Tracking
The system uses a color-coded status system (visualized via colored circles) to track the state of appointments:
- **Green**: Confirmed
- **Orange**: Action Required
- **Yellow**: Provisional
- **Red**: Rejected