---
type: concept
title: Web Conferencing Best Practices
tags: [technical-guidelines, communication, hardware]
related: [web-conferencing]
created: 2026-07-01
updated: 2026-07-01
sources: ["output/rz_uni_greifswald_de_dienste_webdienste_webkonferenz.md"]
---

# Web Conferencing Best Practices

To ensure the successful execution and stability of web conferences at the Universität Greifswald, the URZ recommends the following technical and environmental guidelines.

## Individual Participation
- **Connectivity:** Use a **wired Ethernet connection** rather than WLAN to ensure stable transmission.
- **Audio Quality:** Use an **audio headset or headphones** to avoid acoustic feedback (echo).
- **Visuals:** Ensure adequate lighting and avoid strong backlight to remain visible on camera.
- **Workflow:** Use a **second screen** during presentations to simultaneously monitor participants and the presented content.
- **Preparation:** Conduct a test session with the other party early to verify technology.

## Group/Hybrid Conferencing
When multiple people are participating from a single physical location:
- **Audio:** Use a high-quality **conference microphone** and ensure the room is sound-dampened and free of noise.
- **Moderation:** Participants should speak one after another; a moderator should be appointed if necessary.
- **Visuals:** Use a camera with **wide-angle optics** to capture all participants in the room.
- **Presentation:** Use a **projector (Beamer)** so that all on-site attendees can see the conference.
