---
type: concept
title: EasyDB Sharing Workflow
tags: [access-control, sharing, external-access]
related: [easydb]
created: 2026-06-30
updated: 2026-06-30
sources: ["output/rz_uni_greifswald_de_dienste_studium_lehre_easydb.md"]
---

# EasyDB Sharing Workflow

The sharing workflow in EasyDB allows users to grant access to media files to individuals or groups who do not have direct access to the parent **Pool**.

## Sharing Folders (Freigabe-Mappen)
Sharing is implemented through **Sharing Folders**, which can be organized hierarchically.

### Internal Sharing
Access can be granted to known university users or groups. 
- **Mechanism**: The administrator creates a sharing entry for a specific "User/Group/Email".
- **Requirement**: Each group or user requires a separate sharing entry.

### External Sharing
For users without a [[zentraler-nutzeraccount]], EasyDB provides a mechanism for external access.
- **Download Links**: A secure link is generated for external access.
- **Controls**: Administrators can set expiration dates for these links and define specific permissions.
- **Notification**: If an email address is provided, the external user is automatically notified when the link is created.

## Management
- **Activation**: Sharing must be explicitly activated to be functional.
- **Deactivation/Deletion**: Sharing can be deactivated (via the "Active" checkbox in options) or deleted entirely to revoke access.
