---
type: concept
title: Email Absence Notice
tags: [email, automation, groupware]
related: [groupware, central-email-service]
created: 2026-07-01
updated: 2026-07-01
sources: ["output/rz_uni_greifswald_de_dienste_webdienste_groupware_module_email_abwesenheitsnotiz.md"]
---

# Email Absence Notice

An **Email Absence Notice** (also known as a Vacation Notice) is an automated response system within the [[central-email-service]] that notifies senders when a user is unavailable.

## Configuration in Groupware
Absence notices are managed through the [[groupware]] email module.

### Setup Process
1. Navigate to the email module.
2. Right-click the email account $\rightarrow$ **Properties** (Eigenschaften).
3. Select the **Absence** (Abwesenheit) tab.

### Required Parameters
To ensure the notice functions correctly, the following must be configured:
- **Time Period**: The specific date range for the notice.
- **Message**: The content of the auto-reply.
- **Email Aliases**: **Mandatory.** Users must specify which email aliases should trigger the notice.
- **Repeat Interval**: The number of days to wait before sending a repeat notice to the same sender.

### Activation and Maintenance
- **Activation**: The rule set must be explicitly activated; otherwise, the notice will not be sent even during the defined time period.
- **Conflict Resolution**: If a user has legacy absence notices created via the **Rules** (Regeln) tab, these must be manually deleted to avoid conflicts with the newer **Absence** tab functionality.

## Mobile Access
On mobile devices, the configuration is accessible via the function bar:
- Press the three-dot menu (**⋮**) $\rightarrow$ **Settings** $\rightarrow$ Select Account $\rightarrow$ Press the three-dot menu (**⋮**) again to access properties.
