---
type: concept
title: BigBlueButton Recording Policy
tags: [gdpr, privacy, e-learning, consent, recording]
related: [bigbluebutton, moodle, gdpr-compliance, bigbluebutton-datenschutz]
created: 2026-06-30
updated: 2026-06-30
sources: ["output/rz_uni_greifswald_de_dienste_studium_lehre_moodle_bigbluebutton_aufzeichnung_von.md", "output/rz_uni_greifswald_de_dienste_studium_lehre_moodle_bigbluebutton_datenschutz.md"]
---

# BigBlueButton Recording Policy

The **BigBlueButton Recording Policy** at the Universität Greifswald governs the legal requirements, technical requirements, and procedural steps for capturing audio, video, and chat data during web conferencing sessions. Because recording significantly impacts the personal rights of participants, strict adherence to [[gdpr-compliance]] is required.

## Legal Basis
The legal foundation for recording is **Art. 6(1)(a) GDPR**, which requires the voluntary and informed consent of the data subject.

## Consent Framework

Recordings are not permitted by default. The method of obtaining consent depends on the nature of the event:

### 1. Internal University Events
For events restricted to university members (guest access disabled), **explicit consent from all participants** is mandatory.
- **Mechanism**: This is technically implemented using a Moodle "Poll" (Abstimmung) activity.
- **Right to Opt-Out**: Participants may refuse consent without disadvantage to their attendance, although they forfeit the ability to engage in "individual interaction" with the instructor or peers.
- **Revocation**: Consent can be revoked at any time with effect for the future, requiring the immediate deletion of the user's data.

### 2. Public/Semi-Public Events
For events open to external guests (e.g., symposiums), consent is considered **implied by participation**, provided the following conditions are met:
- **Prior Information**: The data protection declaration and purpose of recording must be clearly stated in the event announcement (website or invitation email).
- **Immediate Notification**: The purpose and duration of the recording must be explicitly mentioned during the session greeting before recording starts.

## Data Retention and Storage

The university enforces strict storage limitations to comply with the principle of purpose limitation and data minimization:

| Storage Type | Duration | Requirement |
|---|---|---|
| **Standard** | 6 months after semester end | Default for most recordings. |
| **Extended** | Up to 2 years after semester end | Requires justification and approval from the Data Protection Officer. |

## Usage and Distribution Restrictions

To protect copyright and personal data, the following restrictions are binding:
- **Purpose**: Recordings are intended for the internal use of students (e.g., for repeating learning material) or for making public events available.
- **Access**: Recordings may only be played back/accessed through the designated [[moodle]] activity.
- **Prohibitions**: Downloading, duplicating, or distributing recordings externally is strictly forbidden.
- **Legal Warning**: Violations of these terms can lead to significant legal consequences.

## Implementation via URZ
The [[universitatsrechenzentrum-urz]] provides standardized templates for the Moodle poll activity to ensure that all necessary legal disclosures (including the purpose of the recording and the right to revoke consent) are included.