---
type: concept
title: EasyDB Metadata Management
tags: [metadata, dublin-core, data-entry]
related: [easydb]
created: 2026-06-30
updated: 2026-06-30
sources: ["output/rz_uni_greifswald_de_dienste_studium_lehre_easydb.md"]
---

# EasyDB Metadata Management

Metadata management in EasyDB is designed to provide flexibility based on user roles and project requirements, ensuring that media files are searchable and well-documented.

## Metadata Standards and Masks
The system utilizes **Input Masks (Eingabemasken)** to define which metadata fields are available for a specific object type.
- **Dublin Core**: The default metadata standard used for general descriptions.
- **Custom Masks**: The URZ can create tailored masks based on specific requirements. This allows for role-based data entry (e.g., experienced staff may have access to all fields and the ability to extend selection lists, while student assistants may be restricted to a subset of fields and existing values).

## Metadata Mapping
To reduce manual entry, EasyDB supports **Metadata Mapping**. This process automatically extracts existing metadata embedded within a file (e.g., EXIF or IPTC data in images) and transfers it into the corresponding fields of the EasyDB input mask during the upload process.

## Data Entry Workflow
- **Template Entry (Vorlage)**: When uploading multiple files, users can enter metadata into a template that is applied to all files in the batch (useful for copyright notices or authors).
- **Individual Entry**: Users can select specific files to enter unique metadata.
- **Mandatory Fields**: The system enforces the completion of required fields (marked with a red triangle) before a record can be saved.
