---
type: concept
title: Email Forwarding Configuration
tags: [email, groupware, configuration, gdpr]
related: [groupware, central-email-service, gdpr-compliance]
created: 2026-07-01
updated: 2026-07-01
sources: ["output/rz_uni_greifswald_de_dienste_webdienste_groupware_module_email_weiterleitung.md"]
---

# Email Forwarding Configuration

Email forwarding at the Universität Greifswald is managed through the [[groupware]] email module using a system of filter rules. This allows users to automatically redirect incoming mail or send duplicates to alternative addresses.

## Configuration Process

### Desktop View
1. Open the **Email Module** in Groupware.
2. Right-click the email account and select **Properties** (Eigenschaften).
3. Navigate to the **Rules** (Regeln) tab.
4. Create a new rule using the "**+**" button.
5. Configure the filter:
    - **Name**: Assign a descriptive name.
    - **Filter activate**: Set to "yes".
    - **Incoming messages**: Set to "all messages".
6. Under **Apply Rule** (Anzuwendende Regel), click **Add** (Hinzufügen) and select the desired action.

### Mobile View
1. Open the email module on a mobile device.
2. Press the three-dot menu (**⋮**) in the top-right function bar.
3. Select the specific email account and press the three-dot menu (**⋮**) again to access properties.

## Forwarding Actions
There are two primary actions available for redirecting mail:
- **Forward to (Weiterleitung an)**: The email is sent to the target address.
- **Send Copy to (Sende Kopie an)**: A copy is sent to the target address, but the original remains in the university mailbox.

## Legal Restrictions and [[gdpr-compliance]]
Due to data protection regulations, the [[universitatsrechenzentrum-urz]] imposes restrictions on where emails can be forwarded:

| User Group | External Forwarding Allowed? | Note |
|---|---|---|
| **University Employees/Staff** | **No** | Prohibited for data protection reasons. |
| **Students (Non-Employees)** | **Yes** | Exempt from the restriction if not in an employment relationship. |

Users are advised to adhere to these rules to avoid compliance violations.
